Sample letter for budget approval

Sample letter for budget approval

I am writing to you to request for budget approval for the annual day function to be held for the college. As per our last discussion, we will be arranging the annual day function on 24th December, 2014.

We have spoken to an event management company who has agreed to manage and arrange our annual day function. They would be charging us 10,000 rupees for the entire arrangement and the material supply will be done from our end.

The budget to arrange the entire function will reach to a sum of rupees 1,00,000 Please let us know if the budget is within your expectations. We request you to please approve the budget and release the funds in order for us to proceed with the finalisation of the venue. We will also be required to pay some advance to the event management company to finalise them.

The 1,00,000 budget will take care of the venue, food arrangements, decorations, invitation cards for the sponsors and the event management company’s fees. Kindly let us know if there is anything not included and is necessary for the arrangement of the annual day function.

Thank you for your attention.