Sample letter for hotel rate enquiry

This is Ms. Maria from New York, USA. I’m planning to visit Mumbai, India during the end of Feb’14, for a period of about 15days. I’ve heard a lot of good things about your hotel and its safety, security and services from a friend of mine who has just had a stay with you.

Since this is my first visit to India, I’m not much in the know of how much it could cost me for the trip. It would be of great help if you could let me know about the rates of the Super Deluxe room during that period, as your website prompts me to ‘contact the hotel for prices’. I’d also be interested to know if there are any rebates or promotional discounts that might be applicable during the period and a little beyond as my dates are flexible.

Moreover, I’d like to know the sight- seeing, private car rental service and a chauffeur. I’d request you to ensure the safety and security since I’d be travelling alone and the recent news updates about the city makes me a lot more cautious. I’m ready to pay extra charges, if applicable, for the same.

Do revert back with all the charges at the earliest so that we can go ahead with the booking formalities.

Looking forward to a happy and safe stay.

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RE: Sample letter for hotel rate enquiry -Mani chandran (03/28/15)
Dear sir

I need a letter format for my hotel to make a reminder letter for all enquires
RE: Sample letter for hotel rate enquiry -Deepa Kaushik (03/11/14)
Sample letter for hotel rate enquiry

My name is ABC. My nephew, Mr. XYZ is planning to visit Goa with his family for holidays in May. I got a good review about your Hotel come Resort from one of my friends. Since it would be the peak time, I would prefer to get him some hotel booked soon, just to avoid any sort of inconvenience for him.

I checked your Hotel website, and understood the resort to be built in a bit remote location, out of the busy city life. Also the distance from the various beeches and the tourist spots is ideal for travelling. As the couple look forward to a relaxing vacation with children, I find this place to be a good option. I could also find the sports zone and swimming pool within the resort.

I am unable to check the room availability beyond 1 month. I also want to know the rates for the different type of accommodation and the facilities available in each of them. The booking is required from 15th May’14 to 21st May’14. The number of persons visiting is (2+2) that is couples with their 2 children.

I understand a family suite with the double room and attached bath would be an appropriate choice. Also the couple will look for the Wi-Fi facility. Undoubtedly a good room service would be the requirement on highest priority. Visiting there for the first time, if you can help them with some travel guide or any transport on rent as per their requirement, that would be highly appreciable.

I could find some packages including breakfast, lunch or dinner. A few also included pass for some casinos and spa. Kindly update me with any such package availability during the period of stay. Having a look at the rates and the facilities will help me choose the most suitable deal.

Kindly help me with the details at the earliest, so that I can have my hand for the bookings during the availability period.

Thanking you.

Sample letter for hotel rate enquiry