Sample letter to announce a bad weather or civil emergency policy - as an administrator

Sample letter to announce a bad weather or civil emergency policy - as an administrator

In a time of emergency as the state of Orissa is currently undergoing, the threat of storm asks for this announcement to be made. In case the weather worsens as predicted by the climate forecasts, the office shall remain closed. Below are the telephones numbers of the supervisors who shall inform you of the situation and you can contact them to enquire about the status too.

Email replies might not be possible if office remains closed. In case you find difficulty in contacting the supervisor due to connectivity issues that are predicted due to storm, you can stay tuned to Radio XYZ from 1030 am. We have made arrangements with the radio channel to announce the status of our office’s working hours.

Your safety is our utmost priority and we request you to stay at homes if means of transport are hazardous during storm. Office shall remain closed if conditions get averse and the company shall compensate your work for those days. We shall only call you at work when the weather condition is safe for you. If the office remains open, we request you to make efforts to be present at work. Your absence in that case would be considered as a personal leave.

If you have any queries, contact your supervisors on the below listed numbers. The administration requests all its employees and their families to remain safe and sound.